City of Johannesburg Executive Secretary Vacancy 2026 + Prestigious Career + 10 Key Benefits

Introduction to the City of Johannesburg Executive Secretary Vacancy

The City of Johannesburg Executive Secretary Vacancy 2026 presents an outstanding career opportunity for experienced administrative professionals seeking a stable, prestigious, and impactful role within local government. As one of South Africa’s largest metropolitan municipalities, the City of Johannesburg (CoJ) plays a vital role in governance, service delivery, and economic development.

This permanent position is ideal for individuals with strong organisational abilities, advanced communication skills, and a proven background in executive-level secretarial support. More importantly, it offers the chance to work at the heart of municipal leadership while contributing directly to effective governance and service excellence.

Given the competitive nature of government vacancies, understanding the role requirements, application process, and expectations is essential. This guide provides a complete breakdown of the City of Johannesburg Executive Secretary Vacancy, helping applicants submit strong, compliant applications.

Overview of Vacancy Circular 150/2025

The Executive Secretary post is formally advertised under Vacancy Circular 150/2025, ensuring transparency and compliance with municipal recruitment policies.

Department and Branch Details

• Department: Group Corporate & Shared Services

• Branch: Group Human Capital Management

This placement positions the Executive Secretary within a strategic administrative environment that supports senior leadership and organisational effectiveness.

Position Type and Location

• Designation: Executive Secretary

• Employment Type: Permanent

• Location: Nedbank Building, Newtown Junction, 141 Lilian Ngoyi Street, Newtown

The central location offers accessibility and exposure to the administrative core of the City of Johannesburg.

Role Summary: Executive Secretary

The Executive Secretary plays a critical coordination role within the office of the Group Head. The incumbent is responsible for managing high-level administrative processes, confidential communication, and executive scheduling.

In practice, this means acting as a trusted administrative partner who ensures that the Group Head’s office operates smoothly, efficiently, and professionally. The role requires discretion, initiative, and the ability to function under pressure without compromising quality.

Minimum Requirements and Eligibility Criteria

Meeting the minimum requirements is non-negotiable for the City of Johannesburg Executive Secretary Vacancy.

Educational Qualifications

Applicants must have:

• Grade 12 (Matric), plus

• A Diploma at NQF Level 6 in one of the following fields:

  • Secretarial Management

  • Office Management

  • Office Administration

  • Business Management

  • Public Management

  • Or a closely related qualification

Higher or relevant additional qualifications may strengthen an application.

Experience Requirements

Candidates must have:

• A minimum of three (3) years’ experience in a secretarial or executive support environment

• Proven experience supporting senior management

• Demonstrated written and verbal reporting capabilities

Experience in a large or complex organisation is highly advantageous.

Technical and Computer Skills

Applicants must be computer literate with strong working knowledge of:

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Email and Internet applications

These skills are essential for document preparation, reporting, and communication management.

Primary Function of the Executive Secretary Role

The primary function of this role is to coordinate and manage administrative and secretarial services associated with the office of the Group Head. This includes:

• Diary and schedule coordination

• Planning and prioritisation of meetings and events

• Handling confidential correspondence

• Ensuring effective communication flow

The Executive Secretary ensures that executive operations remain structured, timely, and aligned with organisational objectives.

Key Performance Areas Explained

Understanding the Key Performance Areas (KPAs) is crucial for applicants aiming to succeed in the City of Johannesburg Executive Secretary Vacancy.

Administrative and Diary Management

The incumbent must:

• Manage the Group Head’s diary and appointments

• Coordinate meetings, events, and engagements

• Apply established administrative procedures accurately

Attention to detail and forward planning are essential here.

Communication and Record Management

The role requires:

• Maintaining correspondence and filing systems

• Recording discussions, instructions, and decisions

• Ensuring secure access to confidential records

Accurate record-keeping supports accountability and audit readiness.

Support to Group Head and Stakeholders

The Executive Secretary must:

• Liaise effectively with internal and external stakeholders

• Support audit, risk management, and service delivery objectives

• Ensure professional and timely communication

This function strengthens executive effectiveness and stakeholder confidence.

Required Competencies and Skills

Leading Competencies

Applicants should demonstrate:

• Strong interpersonal and problem-solving skills

• Excellent verbal and written communication

• Project management capability

• Computer literacy

• Accountability and administrative management skills

Core Competencies

Core competencies include:

• In-depth understanding of executive secretarial duties

• Proficiency in business English

• Solid office management knowledge

• Ability to manage high volumes of work in a complex environment

• Strong values, integrity, teamwork, and attention to detail

• Customer-focused service delivery aligned with Batho Pele principles

Employment Equity, Ethics, and Professional Conduct

The City of Johannesburg is committed to employment equity in line with national legislation. Designated groups, including persons with disabilities, are encouraged to apply.

Appointments are made according to the approved Employment Equity Plan, ensuring fair representation across race, gender, and disability categories. Ethical conduct, professionalism, and confidentiality are non-negotiable expectations for this role.

Application Process: Step-by-Step Guide

Required Documents

Applicants must submit:

• A detailed and updated CV

• Certified copy of South African ID

• Certified copies of qualifications and certificates

• Professional body membership details (if applicable)

Original documents may be requested during the selection process.

Online Application Instructions

• Applications must be submitted online only

• Applicants are advised to use Google Chrome

• Apply via the official link:
  👉 https://share-eu1.hsforms.com/16hmaBvK-TA-YbmSS0ujfIQew554
  Or via: https://www.joburg.org.za

Internal applicants must provide their employee number.

Important Notices and Disclaimers

• The City of Johannesburg does not charge any fees for job applications

• Registering a CV does not guarantee employment

• Misrepresentation or omission of material information leads to disqualification

• The City reserves the right not to fill the position

Selection, Verification, and Risk Checks

Shortlisted candidates will undergo verification checks, including:

• Credit record checks

• CV and qualification validation

• Employment history verification

• Criminal and identity checks

These checks ensure compliance with municipal governance standards.

Salary, Benefits, and Working Environment

• Salary: R28 315,59 per month (basic salary, excluding benefits)

• Employment Type: Permanent

• Work Environment: Professional, structured, and executive-level

This remuneration reflects the responsibility, confidentiality, and expertise required for the role.

Frequently Asked Questions (FAQs)

1. Who can apply for the City of Johannesburg Executive Secretary Vacancy?

Both internal City of Johannesburg employees and external candidates may apply.

2. Is this a permanent position?

Yes, this is a permanent appointment.

3. What is the closing date for applications?

The closing date is Wednesday, 07 January 2026.

4. Are walk-in or emailed applications accepted?

No, only online applications will be considered.

5. Does the City of Johannesburg charge application fees?

No, the City does not charge any fees for recruitment.

6. When will applicants receive feedback?

If no response is received within six weeks of the closing date, the application should be considered unsuccessful.

Conclusion

The City of Johannesburg Executive Secretary Vacancy 2026 is an exceptional opportunity for qualified administrative professionals seeking career stability, professional growth, and meaningful contribution within local government. With competitive remuneration, a permanent contract, and exposure to executive leadership, this role offers long-term value.

Applicants who meet the requirements are strongly encouraged to apply before the closing date. Ensure all documentation is complete, accurate, and submitted through the official channels to maximise your chances of success.